Free Email QR Code Generator with Logo
Generate an email QR code that opens any mail app (Gmail, Outlook, Apple Mail) with your address, subject, and message pre-filled. One scan = ready-to-send email draft.
How to Create an Email QR Code
An email QR code encodes a mailto: URI that opens the user's default email client with fields pre-populated. This eliminates typing errors in email addresses and dramatically increases response rates from print materials like brochures, flyers, and conference badges.
Step 1 — Select Email Type: Go to qrcodetechy.com/generator and choose "Email" from the QR type selector. Three fields appear: Email Address, Subject, and Body.
Step 2 — Enter Email Address: Type the full recipient email (e.g., hello@yourcompany.com). This is the only required field. The generator validates the format to prevent typos. For team inboxes, use a shared address like support@yourcompany.com rather than a personal address.
Step 3 — Add Subject and Body (Optional but Recommended): A pre-filled subject line like "Quote Request — [Your Product]" or "Feedback from [Event Name]" tells you immediately where the email came from. The body field can include a greeting or structured template: "Hi [Name], I'm interested in..." Keep the body under 200 characters to avoid QR code complexity issues.
Step 4 — Customize Design: For corporate use, match your brand colors. Add your company logo. Email QR codes are excellent on letterheads, business cards, and email footers (as a PNG image linking to the mailto).
Step 5 — Test Across Clients: Scan with iOS (opens Apple Mail or Gmail), Android (opens Gmail or Samsung Mail), and desktop (scan with phone, verify email client opens). Ensure subject and body text appear exactly as entered.
Step 6 — Download & Deploy: Choose SVG for brochures and letterheads, PNG 1024px for digital use. Consider adding a "Scan to Email Us" text frame around the QR code to explain the action to unfamiliar users.
Technical Standards: Mailto URI Format (RFC 6068)
Mailto URI Syntax
Full format: mailto:address@domain.com?subject=Subject%20Text&body=Body%20Text. The subject and body values are percent-encoded per RFC 3986 — spaces become %20, newlines become %0A.
Email Client Support
Mailto links work with Apple Mail, Gmail (iOS/Android/Web), Outlook (all platforms), Thunderbird, and Samsung Mail. The default mail client registered on the user's device handles the link. Subject and body pre-filling is supported by all major clients.
Data Capacity
A basic mailto with address and subject uses ~80–150 bytes (QR Version 4–6). Adding a body paragraph pushes to ~300 bytes (Version 7–9). For complex body text, consider linking to a contact form URL instead to keep the QR code compact.
Special Characters in Subject/Body
Characters like &, =, ?, #, and @ in the subject or body must be percent-encoded. The generator handles this automatically. Emoji in the body are encoded as UTF-8 byte sequences and display correctly on modern email clients.
High-Resolution Download Options
PNG
For email signatures, websites, and digital brochures. Export at 512×512px for inline use, 1024×1024px for full-size display.
SVG
For letterheads, business cards, conference materials. Perfect quality at any print size.
For embedding in digital proposals, portfolios, or reports with a "Contact Us" call-to-action.